There are never enough hours in the day when you’re running a small business, so every minute saved is an added bonus. Without spending money, could you be getting more out of the software you already own? Here are five ways Outlook 2007 can help you win back some time:
Save time searching: Outlook's Instant Search means you can dig out keywords, contact information and dates from any Outlook record – such as emails, your task list, contacts or calendar items. You’ll be amazed at how much time it will save you back-tracking. And remember, once you've found an individual email, you can track automatically through the relevant conversation to see what happened before and after.
Get organised with the big picture: Outlook’s To Do bar has all the tools in one place to organise your day - like your calendar and a list of upcoming appointments and tasks that need completing. The To-Do bar is all your priorities neatly organised in one place.
Connect quickly with colleagues: Outlook lets you share your calendar, so important contacts have immediate access to your information. You can also publish your calendars to Office Online and send electronic business cards, making it even quicker to communicate with people. That means you can not only share your availability with colleagues, but also with clients. You can choose to share full calendar information, or just your availability. Which is handy: there's no need for customers to know that your blocked out time is actually a corporate day out at Ascot Races…
Find out what's going on around you: Outlook will save you time keeping pace with what’s going on in your industry and in the outside world by letting you manage news bulletins, RSS feeds and blogs – all through the same single interface. In today's rich multi-media internet world, it's helpful to have text, audio and video feeds all collated and organised in one place.
Go mobile! With one easy click, the Outlook Mobile Service lets you send and receive text and picture messages between Outlook and any mobile phone. In fact, Outlook will even forward contacts, appointments, reminders and tasks as text messages if that's most convenient – ideal if you're often out on the road.
Google Wave is a real time communication & collaboration tool that is termed as the next evolution of email. It combines aspects of email, instant messaging, wikis, web chat, social networking, and project management to build one elegant, in-browser communication client. You can bring a group of friends or business partners together to discuss how your day has been or share files. A wave can be both a discussion and a document where people can discuss and work together using richly formatted text, photos, videos, maps. Wave builds on the concept of cloud computing.
Google Wave is supposed to replace traditional email systems and improve them by using more interactive, live, on-the-fly methods to deliver information. Traditional emails work on a basis of typing a message, potentially styling the message, and hitting “send” and off it goes to the recipient. Traditional instant messaging systems work by typing a message, hitting enter and automatically sending to the recipient for instant delivery. Wave offers a hybrid of the two. If both people are logged on, they can open a conversation (called a wave) and send a message to the recipient which will not only instantly send to the recipient, but the recipient can (optionally) see every letter when you type it and write back instantaneously. This speeds up conversation drastically instead of having to wait for others to reply to press enter to start writing your response. Given that the recipient is offline, they will receive the wave in their inbox in bolded.
Few terms used in Google Wave :
Wave – Each wave can be thought of as a separate thread in a Forum. They are like topics or conversations between a group of people.
Wavelet – A wavelet is a sub entity of a Google Wave. It is like an individual conversation you would have in between a larger discussion. Kind of like talking to your friend during a Conference.
Blip – A blip is like a single comment within a wavelet. It’s just one comment. Google Wave features :
1. Real-time functionality : You can see what someone else is typing, character-by-character. This can result in faster conversation as you might not need to wait for sender to complete the statement (Blip). This property also applies to Live transmission of any type and real-time changes to multimedia such as images, documents and programs.Real-Time information is shared between users.
2. Embeddability : Waves can be embedded on any blog or website. Visitors to a web page can manipulate the wave straight from the site itself. It can be replacing comments in blogs.
3. Playback Facility : You can playback any part of the wave to see what was said.
4. Extensions : An extension is a mini-application within a wave similar to extensions in Facebook or iGoogle. Developers can build their own apps within waves.As #2 quoted waves to be embedded in Blogs, Blog extensions can Embed the Wave into a blog.
5. Drag-and-drop file sharing : It has drag and drop sharing of digital assets like photos, sound and video attachments just drag your file and drop it inside Google Wave and everyone will have access.
6. Mobile support : Google Wave can be viewed on a mobile device.
7. Wiki functionality: Anything written within a Google Wave can be edited by anyone else, because all conversations within the platform are shared. Thus, you can correct information, append information, or add your own commentary within a developing conversation.
8. Open Source : The Google Wave code will be open source, so Likewise Firefox Add-ons Developers would be submitting lot of innovative applications using Wave API.
9. Natural language: Google Wave can autocorrect your spelling, even going as far as knowing the difference between similar words, like “been” and “bean.” If you write it has bean good day Wave would suggest that you can change the spelling.
10.Share Google Search Results you can directly share Google search results within a wave.Simple Google it within Wave and embed them in your wave.
11.Translation Features : It has a great futures like translating between 40 different languages by using Rosy Extension.
12.Add new people to conversation You can add new people to conversation very easily. Simply drag them from your contacts into your Wave.
13.Polling Facility : Polls can be added into a wave which can be voted on by all those who are sharing that wave.
14.Webcam Video Chat is yet another feature of Wave.
It is also becoming developer heaven for developing gadgets and extensions and Google has announced that there will be an official Wave app store. According to References from Mashable Google Wave is going to become project management tool for the future as well future marketing tool. Marketers will have the ability to create customer support in real time.
Ctrl + A Select all text.
Ctrl + C Copy selected item to clipboard.
Ctrl + Ins Copy selected item to clipboard
Ctrl + V Paste the copied item from clipboard
Shift + Ins Paste the copied item from clipboard
Ctrl + X Cut selected item.
Shift + Del Cut selected item. Windows Explorer: Permanent delete item.
Ctrl + F Find.
Alt + F File menu options in current program.
Alt + E Edit options in current program
F1 Universal Help in almost every Windows program.
Home Goes to beginning of current line.
Ctrl + Home Goes to beginning of document.
End Goes to end of current line.
Ctrl + End Goes to end of document.
Shift + Home Highlights from current position to beginning of line.
Shift + End Highlights from current position to end of line.
Ctrl + Left arrow Moves one word to the left at a time.
Ctrl + Right arrow Moves one word to the right at a time.
You can create your own keyboard shortcut to open any your favorite programs, files and folders.note that you can create keyboard shortcut only with program shortcut on your desktop or the start menu programs.
Follow the giving steps to create your own keyboard shortcut for favorite program:
First right click on desktop shortcut or on any start menu program and choose Properties from the menu.
Here under the shortcut tab, click in Shortcut key box.
Now press any key on your keyboard that you want to use as combination with CTRL+ALT. For example, if you want to create keyboard shortcut to open MSN Messenger, simply press 9, your keyboard shortcut for MSN Messenger will be CTRL+ALT+9.
Now press OK button and test your shortcut key.
Shortcut keys with Ctrl + Shift / Alt Combination
Ctrl + Shift + O Photoshop's File Browser
Ctrl + Shift + P Page Setup Dialogue Box
Ctrl + Shift + S Save As Dialogue Box
Ctrl + Shift + K Color Setting Preferences Box
Ctrl + Shift + F Fade Dialogue Box
Ctrl + Shift + X Liquify Filter Tool
Ctrl + Shift + N Create New Layer Preferences Box
Ctrl + Shift + M Launches ImageReady
Ctrl + Shift + E Merges all layers into a single layer
Ctrl + Alt + Z Step Backward
Ctrl + Shift + - Zoom Out
Ctrl + Shift + + Zoom In
Ctrl + Shift + Alt + N Creates a new empty layer
Ctrl + Shift + Alt + S Save For The Web Dialogue
Ctrl + Alt (in most Dialogue Boxes) - Changes the 'Cancel' command to 'Reset'
Ctrl + Alt (in the 'Save For Web Dialogue') - Changes the Cancel command to Reset
Shortcut keys with Ctrl+ Combination
Shortcut keys Action
Ctrl + N To open new Document
Ctrl + M Curves Dialogue Box
Ctrl + A Selects all in the currently foreground document or
currently
Ctrl + D Deselects all in the currently foreground document or
currently
Ctrl + J Automatically creates a duplicate of the currently
selected layer
Ctrl + K Preferences Dialogue Box
Ctrl + L Levels Dialogue Box
Ctrl + F4 Closes current document
Ctrl + ' Toggles Grid Lines
Ctrl + Q Quits Photoshop altogether
Ctrl + R Toggles Rulers
Ctrl + U Hue/Saturation Dialogue Box
Ctrl + O Opens New File
Ctrl + P Print Dialogue Box
Ctrl + Z Undo last Action
Ctrl + Tab Toggle between open documents
Ctrl + Shift + C Copy Merged
Ctrl + H Toggle Extras
Ctrl + ; Toggle Guides
Ctrl + Shift + ; Toggle Snap
Ctrl + X Cut
Ctrl + Alt + Shift + X Pattern Maker
Ctrl + Shift + V Paste into selection
Ctrl + Alt + Shift + V Paste Outside
Ctrl + T Transform Tool
Ctrl + Shift + T Repeats the last performed Transform
Shift + F5 / Shift + Backspace (Key) Fill Layer Dialogue Box
By default all Microsoft Office 2007 applications use the different files extensions than the earlier versions. All earlier Office applications used the file extensions as .doc, .xls and .ppt for Word, Excel and PowerPoint respectively, but now Office 2007 applications uses the .docx, xlsx and .pptx file extensions for Word, Excel and PowerPoint respectively. These all new file extensions are not compatible with all previous versions of Office applications, that is why Office 2002 and Office 2003 applications cannot open and read the .docx, xlsx and .pptx file extensions.
However, you have an option in Office 2007 to save the files with in older files extensions, But if you are frequently using the older versions of the file and also if the files created by you are to be shared on other computers which have earlier versions of Office, you may want to save all your new documents in the older format, but that would create duplicate files. There is better option in Office 2007 applications to change the default saving file format to the older format and then the new file format in Office 2007 will be changed to .doc, .xls and .ppt for Word, Excel and PowerPoint respectively.
Follow the given steps to set the default older file format for Word 2007:
First click on Start button, go to Program then click on Microsoft Word 2007 to run the word application.
Now click on File menu in the top left corner then click on Word Options button to change the default word options.
In the left side panel, click on Save option, and now "Customized how documents are saved" option will appear in right side panel. .
